Parts Coordinator in Indianapolis, IN at Heritage-Crystal Clean, LLC.

Date Posted: 6/16/2020

Job Snapshot

Job Description

Heritage - Crystal Clean LLC, a leader in the environmental services industry, is looking for a self-motivated team player to join our Used Oil Re-Refinery in Indianapolis IN.


Purpose: The Parts Coordinator will be responsible for managing parts & operating supplies inventory that meets the Indianapolis Re-Refinery requirements for optimal operational maintenance of all equipment. They will look up parts/supplies, order, receive, issue them to plant personnel, process all work order transactions including allocating parts, receive all parts and materials in CMMS, and complete all parts cycle counts. Schedule: 40 hours/week, hourly.


Essential Duties:

Inventory Management

  • Maintain a clean and organized area with all bins designated and parts located in appropriate bins.
  • Maintain appropriate inventory levels of all parts products to meet repair requirements.
  • Process inventory adjustments in CMMS, to facilitate accurate accounting of parts, and operating supplies inventory.
  • Complete Parts Physical Inventory Cycle Counts with goal of 100% accuracy and update CMMS as required.

Shipping and Receiving Parts & Supplies

  • Process Transfers In/Out of Parts inventory, physically and in the system, for items shipped to/from repair or inspection facilities.
  • Package, ship and receive goods as required via UPS, Federal Express, etc.


  • Obtain multiple quotes and evaluate cost vs delivery vs need.
  • Submit new Vendor Account Set Up documentation.
  • Order parts and operating supplies, either from vendors to maintain stock and fulfill maintenance and operational requirements.
  • Order shop, vehicle, and Refinery consumable supplies and shop equipment.
  • Create new part numbers as required.
  • Create Purchase Orders, including accurate quantities and pricing.
  • Physically receive all incoming goods, verify quantities and complete Goods In as confirmation of goods received. Resolve discrepancies with vendors for any inaccurate shipments.
  • Coordinate and process return shipments to vendors as required.
  • Create and distribute quotations, as necessary, for billable repairs.
  • Distribute, log and allocate parts issued to mechanics on the appropriate paperwork and in the CMMS.
  • Provide parts pricing and availability for all stock (list) and procured items (cost) and lead times and update CMMS as necessary.
  • Create and distribute quotations, as necessary.
  • Develop and maintain spare parts in CMMS and in the field, including field verification of spare parts.
  • Perform physical Critical Inventory, update CMMS and restock as necessary.
  • Adhere to all corporate policies and standards.


Specific Skills

  • One year experience with computerized inventory management system.
  • Experience with MVP a plus.
  • Six months forklift operation experience working with palletized bulk products as well as heavy equipment.
  • Ability to maintain organized document files, in either electronic and/or hard copy versions.
  • Ability to prioritize and multi-task in fast paced environment.
  • Ability to respond and support emergency requirements for parts and equipment.
  • Ability to effectively communicate both verbally and in written form.
  • Demonstrated high levels of attention to detail.
  • Proficiency with computer software programs to include Microsoft Office, specifically Word, Excel and Outlook.
  • General knowledge of computerized order processing, inventory management software.
  • Strong Mathematical and Mechanical aptitude.
  • Safe working experience.
  • The ability to work in team-based environment
  • Ability to learn new computer software.

Job Requirements


Work Experience

  • 5 years of parts counter experience in a in Chemical Plant or Refinery or related industrial equipment parts environment.
  • Knowledge of Maintenance Equipment preferred.


Education, Certificates, Licenses, Designations or Memberships

  • High School Diploma or equivalent
  • Vocational training preferred
  • Experience in chemical processing environment preferred


Heritage Crystal Clean LLC is an Equal Opportunity Employer. We strongly encourage women, minorities, individuals with disabilities and veterans to apply. 


All applicants must pass the company paid physical exam including substance abuse screening.


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