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Document Analyst Clerk in Elgin, IL at Heritage-Crystal Clean, LLC.

Date Posted: 7/20/2018

Job Snapshot

Job Description

Purpose: The Document Management Clerk is responsible to for managing the document process for various documents (e.g. manifests, bills-of-ladings, labels, etc.) including printing, scanning, indexing, maintaining forms inventory, filing manifests with the appropriate regulators as well as creating activity reports.    

Essential Duties:

  • Routinely refresh reports in CCMS weekly.
  • Print all documents including special orders/requests.
  • Collate and manage different types of documents (manifests, labels, etc.).
  • Ship documents to HCC locations in a timely manner.
  • Update forms electronically as necessary.
  • Scan, index, and prepare documents for Imaging Retrieval System.
  • Send manifest to the proper regulatory body in a timely manner
  • Assisting with process streamlining, records retention, managing public/private storage of documents, and ensuring regulatory compliance (SOX).

Other Duties

  • Other duties assigned by management


Job Requirements

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

             Core Competencies:

  • Excellent organizational and time management skills.
  • Must be detail-oriented with proficient computer skills.
  • Must be able to regularly lift 30-40 pounds.
  • Must be capable of processing a high volume of paperwork in an accurate and efficient manner.
  • Must adhere to established schedules and deadlines.
  • Must have the ability to effectively and positively interact with management, other members of the department and branches.
  • Must demonstrate ability to enter data in a fast and accurate manner, as well as ability to work with scanning and indexing software.

             Work Experience

  • 1-3+ years related work experience required
  • Previous experience with scanner maintenance preferred

             Education, Certificates, Licenses, or Designations

  • High school diploma or its equivalent

             Specific Skills

  • CCMS knowledge a plus
  • Intermediate experience with Microsoft Office Suite products

 Work Environment: While performing essential duties of this position an individual regularly works indoors, and may be required to sit and/or stand for long periods. Individual will be required to regularly talk, hear, see and often reach with hands, stand, and walk, use a computer keyboard, mouse, telephone, and other office equipment. Individual will be required to lift 30-40 pounds daily.  Noise level of the environment is generally moderate to loud. Equipment such as printers and scanners will be used frequently and operate at  moderate to loud noise levels.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Heritage Crystal Clean LLC is an Equal Opportunity Employer. We strongly encourage women, minorities, individuals with disabilities and veterans to apply. 



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